50 ChatGPT Prompts for UK Accountants and Accounting Firms (2025)

Act as a UK chartered accountant writing to HMRC on behalf of a client. Draft a letter requesting an amendment to the client's [tax year] Self Assessment return. The amendment relates to [describe the amendment — e.g. 'additional pension contribution relief of £X under S.188 ITEPA 2003 that was omitted from the original return']. The client is [taxpayer type]. Include: the client's UTR reference [PLACEHOLDER], the specific amendment requested with legislative basis, a clear explanation of the figures, and a professional close. Use HMRC standard correspondence format.

Write a professional letter to HMRC responding to an enquiry notice under Section 9A TMA 1970 opened into our client's [tax year] Self Assessment return. The enquiry relates to [describe the area under enquiry]. Our position is [describe your client's position]. Draft a response that: acknowledges the enquiry formally, provides a clear and factual response to the specific points raised, supplies the requested documentation list, and requests a reasonable response deadline of 30 days. Professional and cooperative tone throughout.

Draft an appeal letter to HMRC against a late filing penalty of £[amount] issued for the [tax year] Self Assessment return. The reasonable excuse is: [describe the genuine reason — e.g. 'serious illness of the taxpayer requiring hospitalisation from [date] to [date]', or 'failure of HMRC's online filing system on the deadline date']. Reference the relevant HMRC guidance on reasonable excuse and request full penalty abatement. Include supporting evidence list.

Write an HMRC VAT reclaim letter for a client who has been charged VAT incorrectly by a supplier on [describe supply]. Our analysis under VATA 1994 Schedule [X] / VAT Notice [X] is that this supply should be [exempt/zero-rated/outside scope] because [reasons]. Draft a formal written query to HMRC VAT Written Enquiries Team requesting their written confirmation of the correct VAT treatment, citing the relevant legislation.

Draft a Time to Pay arrangement request to HMRC for a client with an outstanding PAYE liability of £[amount] arising from [reason — e.g. 'cashflow difficulties following loss of major customer contract']. The client proposes to pay [£X per month] over [Y months] commencing [date]. Include: an explanation of the client's financial situation, the proposed repayment schedule, confirmation of ongoing compliance, and a request for HMRC to confirm acceptance in writing.

Act as a UK tax adviser. Write a client letter summarising the key points from their [tax year] Self Assessment tax return that has just been prepared. The main income sources are: [list]. The total tax liability is £[X] of which £[Y] has already been paid through PAYE/payments on account. The balance due on 31 January [year] is £[Z]. Payments on account for [next year] are £[X] each, due 31 January and 31 July. Explain these figures clearly in plain English for a non-accountant client, confirm what action they need to take and by when.

Write a client advisory letter explaining the tax implications of [specific transaction or event — e.g. 'selling a buy-to-let property', 'receiving an inheritance', 'starting a self-employed business alongside employment']. The client is [taxpayer profile]. Cover: the specific taxes that apply, the approximate liability calculation based on [figures provided], the key deadlines, and the actions the client needs to take. Use plain English throughout while maintaining professional accuracy. Add a caveat that this is general guidance and specific advice will follow.

Draft a memo explaining to a client why their Self Assessment tax bill has increased from £[last year amount] to £[this year amount]. The main reasons are: [list the actual reasons]. The client has queried why the bill is higher and is concerned. Write an explanation that is clear, empathetic and confidence-building — the client should understand what has driven the increase and feel reassured that it has been prepared correctly. Avoid accounting jargon.

Write a client letter explaining the VAT implications of [specific business change — e.g. 'exceeding the VAT registration threshold', 'starting to sell digital services to EU consumers', 'making exempt supplies that affect partial exemption calculations']. The client currently [describe their current VAT position]. Explain: what this means for their business, what they need to do, the key deadlines, and the approximate financial impact. Professional but accessible language.

Act as a VAT specialist. Draft an advisory note on the correct VAT treatment of [describe supply — e.g. 'mixed supplies of catering and event venue hire', 'software provided to overseas business customers', 'charity fundraising events']. Reference the relevant sections of VATA 1994, applicable VAT Notices, and any relevant HMRC guidance or case law. Conclude with a clear recommendation on how our client should treat this supply on their VAT return. Note: I will verify all legislative references before use.

Write a Making Tax Digital for VAT implementation guide for a client who has just become mandated to join MTD. They are currently using [accounting software]. Cover: what MTD means in practice for how they manage their records, the key requirements for digital record keeping, how to submit through their software, the penalties for non-compliance, and the practical steps they need to complete in the next 30 days.

Write a welcome letter for a new client who has just engaged our firm for their annual accounts and tax return preparation. They are a [business type] trading for [X years]. The letter should: warmly welcome them, explain our onboarding process and what we need from them to get started, set out our service agreement highlights, explain our fee structure of [describe], introduce their main point of contact, and set expectations for timelines. Professional but approachable tone — we want to immediately build trust and demonstrate competence.

Draft a client newsletter section (200 words) summarising the key tax changes from the most recent [Spring Statement / Autumn Budget / Finance Act] that are relevant to our SME clients. Focus on the changes with the most practical impact on small business owners, sole traders and landlords. Plain English, no jargon, highlight the actions clients may need to take and by when.

Write a professional email chasing a client for their self assessment information. We sent our initial request [X weeks] ago and have not received the records needed to prepare their [tax year] return. The filing deadline is [date]. The email should: remind them of the deadline and the consequences of late filing (£100 initial penalty plus daily penalties), clearly list the specific information we still need, offer to answer questions and make it easy for them to respond, and maintain a warm but appropriately urgent tone.

Act as a management accountant preparing a commentary for a set of monthly management accounts. The key figures for [month] are: Revenue £[X] vs budget £[Y] (variance: [Z]%), Gross margin [X]% vs prior month [Y]%, Operating costs £[X] vs prior period £[Y], EBITDA £[X]. Write a management commentary of 250-300 words that: leads with the headline performance message, explains the key variances with analysis of cause, highlights any one-off items or timing differences, and ends with a forward-looking paragraph on the outlook for the remainder of the period. Professional analytical tone suitable for board circulation.

Write a KPI dashboard commentary for a [business type] client whose dashboard shows: [list 4-6 key metrics with actuals vs targets]. The business is experiencing [describe overall performance context]. Write 150 words of commentary that highlights the most significant trends, explains underperformance where it exists without being alarmist, and identifies 2-3 specific actions management should consider. Suitable for circulation to non-financial directors.

Write a proposal letter for a prospective client who has enquired about our firm's services. They are a [business type] with approximately [X] turnover, [Y] employees, currently using [competitor firm or doing accounts in-house]. Their main pain points as expressed in the discovery call were: [list]. Our proposed service package includes: [describe]. Our fee is [£X] per annum. The letter should: establish our understanding of their specific situation and challenges, explain how our service directly addresses each pain point, demonstrate our expertise in their sector, present the fee clearly with value justification, and include a clear next step. Warm but professional, persuasive but not salesy.

Draft a LinkedIn post for our accounting firm announcing [news — e.g. 'our promotion of a new partner', 'achieving a quality certification', 'launching a new specialist service', 'a tax planning insight for business owners approaching year end']. The post should: open with a hook that makes a business owner stop scrolling, deliver genuine value or news, reflect our firm's professional expertise without being stuffy, and include a subtle call to action. 150-200 words. Professional yet human tone.

Write a letter to a client explaining the P11D process for [tax year]. They have [X employees] and the benefits in kind to report include: [list benefits and approximate values]. Cover: what a P11D is and who must submit one, the deadline of 6 July [year] for submission, the Class 1A NIC payment due by 22 July [year], the employee notification requirements, and the approximate Class 1A NIC liability of [£X] based on the figures provided. Plain English throughout.

Draft an advisory note to a client on the IR35 / Off-payroll working rules as they apply to their business. They [engage/are considering engaging] contractors through [PSCs/umbrella companies]. Cover: the key obligations as an end-client, how to assess status correctly using HMRC's CEST tool, the consequences of incorrect classification, and the record-keeping requirements. Reference the relevant legislation and HMRC guidance. Note: I will verify all current legislative positions before issuing.