40 ChatGPT Prompts for Project Managers and Agile Teams

Act as an experienced Agile coach and Scrum Master. Help me plan our next 2-week sprint for [project type]. Backlog items: [list user stories]. Team velocity: [X story points]. Available team: [describe]. For this sprint: help me write acceptance criteria for the top 3 stories using Given/When/Then format, identify dependencies between items, flag any stories that need splitting, create a sprint goal statement, and suggest how to handle the one item that seems too large for this sprint.

You are a product owner coach. Help me groom and prioritise this backlog for [product]. Backlog items: [list]. Business value context: [describe priorities]. Using the WSJF (Weighted Shortest Job First) framework, score each item on: cost of delay, job size/duration, and calculate WSJF scores. Identify which items have hidden dependencies that should affect sequencing, and flag any technical debt items that need balancing with feature work.

Act as a communications consultant for project managers. Write a weekly project status report for [project name] for distribution to senior stakeholders. This week: [describe progress, issues, decisions needed]. Format: RAG status (Red/Amber/Green), executive summary (3 sentences max), key achievements, upcoming milestones, issues and risks (with owner and mitigation), decisions required from stakeholders, and next week's priorities. Under 300 words. Professional but direct.

You are a risk management specialist. I am managing a [describe project] with budget £/$[X] and delivery date [date]. Team size: [X]. Key dependencies: [list]. Identify the top 10 risks for this type of project, score each for likelihood (1–5) and impact (1–5), calculate risk score, assign preliminary ownership, and suggest mitigation strategies for the top 5. Format as a professional risk register for the project board.

Act as a retrospective facilitator. Our team of [X] has just completed [sprint/phase]. Context: [describe achievements and challenges]. Design a 60-minute retrospective session using the [Start/Stop/Continue / 4Ls / Sailboat] format. Include: ice-breaker activity, facilitation guide for each section with timing, key questions to surface the most important issues, how to prioritise actions, and a template for recording actionable commitments. Remote/hybrid format.